Can I reopen registration after the event is completed?

No. The 'Completed' status is irreversible through the interface. If you need to continue registration, create a copy of the event.

What happens to attendees when an event is cancelled?

Registration statuses don't change automatically. You can manually bulk-cancel registrations and initiate refunds directly from the event page.

Can I publish an event without a configured form?

Yes, but registration will be unavailable until fields are added to the form. tikento will show a warning when you try to publish an event with an empty form.

Event lifecycle

Status diagram

Draft
    |  [Publish]
Published
    |  [Automatically on end date]     |  [Manually]
Completed                          Cancelled

Draft

The initial status of all new events. A draft:

Is not visible to attendees (even via direct link)
Does not accept registrations
Is not indexed
Can be edited without restrictions

A draft is your workspace. Take your time preparing the form, tickets, and description.

Published

After clicking "Publish", the event becomes available. In the "Published" status:

A public page and registration link appear
The registration form starts accepting submissions
The website widget becomes active
The event is indexed on tikento (if is_public = true)

What can be changed after publishing

Most parameters can still be edited after publishing:

Name, description, cover image
Date, time, venue
Registration form (changes apply to new registrations)
Ticket types and prices

Cannot be changed: event slug, UUID.

Visibility flag (is_public)

This is independent of the status. Even a published event can be private — in that case, it won't appear in search on tikento but is still accessible via direct link.

Completed

The status changes automatically a few minutes after the event's end date and time. If the event is not manually completed, it will be completed on schedule.

In the "Completed" status:

The registration form is closed (new submissions are not accepted)
Attendee data and payment history are preserved
Analytics can be viewed and data exported
Cannot be reverted to "Published"

To complete an event early: Overview > "Complete early".

Cancelled

The status is set manually by the organizer. Cancellation is irreversible.

Steps:

Open the event > Overview > "Cancel event".
Provide a cancellation reason (sent to attendees in a notification).
If there are paid registrations, choose whether to initiate refunds.
Confirm the action.

In the "Cancelled" status:

The registration form is closed
Attendees receive a cancellation notification
Data can still be viewed and refunds processed

For recurring events (annual conferences, regular webinars), use the "Duplicate" option in the event menu. The copy is created in "Draft" status with all settings from the original — form, tickets, description — but without attendees and transactions.